10 Benefits of Using an Automated Time and Attendance System


Estimated reading time: 3 minutes

Time and attendance tracking is an essential task for any payroll company. It’s impossible to calculate the correct pay and ensure compliance with labor laws without an accurate record of employee work hours. Manually tracking time is time-consuming and often rife with errors. Many, if not most, payroll companies are turning to automated time and attendance systems to simplify, streamline, and reduce error rates with the process. This also helps prevent employees or employers from committing time theft and ensures compliance with labor laws.

  1. Improved Accuracy

One benefit of using an automated attendance system is improved accuracy. Automatic systems eliminate the possibility of human error and ensure that employee work hours get tracked correctly. This reduces the risk of payroll error and ensures that employees are paid accurately and on time. 

  1. Increased Productivity

When employees don’t manually track hours, they can focus more on central tasks, such as processing payroll or providing customer service. By acting as a team management tool to help streamline their workday, automated systems allow employees to spend their time on core business tasks.

  1. Simplified Scheduling

Many automated attendance systems also include scheduling features, allowing employers and managers to create, view, and edit schedules quickly and easily. Many places now offer hybrid work or have rotating shifts, and these features work as a team management tool. They save time and reduce the chances of understaffing and scheduling conflicts. 

  1. Better Compliance

Labor laws and regulations can be confusing and difficult to follow. It gets even more challenging when a company works with multiple states or countries and has different labor laws to contend with. Automated tracking systems allow you to keep a paper trail of employee work hours, breaks, and overtime. 

  1. Employee Accountability and Satisfaction

Employees can rest assured they’re getting paid for time worked. Keeping records with a third party also helps demonstrate a commitment to transparency and keeps employees accountable. With an automated system, discrepancies get cleared up quickly and easily with a simple record check. 

  1. Real-Time Data

A look at real-time data can ease the burden on upper management. They can quickly and easily spot potential problems, such as employees who are over or under-worked, attendance issues, or other suspicious activity. It allows leadership to get ahead of problems much faster than they would with manual scheduling.

  1. Reduced Administrative Burden

Tracking employee time and scheduling manuals is usually time-consuming and tedious. As a team management tool, automated systems can significantly reduce the time managers spend on scheduling and payroll processing. 

  1. Enhanced Report

Automated payroll systems usually include features to generate reports on things like work hours, attendance, and productivity. This allows for valuable insights into employee performance and helps identify areas for improvement.

  1. Better Security

Automated time management tools are integrated with your existing payroll process and come with an added layer of security. They help identify time theft, provide a paper trail for discrepancies, and use end-to-end encryption to keep personal and proprietary data safe.   

  1. Improved Accuracy

Manual time reporting is prone to human errors from employees and employers. With automated time tools, managers can easily calculate worked hours, overtime, and taxes. Automated payroll processing is much more accurate, efficient, and fast.

At Simplifi Payroll & HR, we know how long it can take to track, report, and file payroll. Even small businesses lose hours to it each month. Let us take it off your hands. We work with you to keep your payroll and taxes up-to-date and accurate. Call us at (215) 437-7110 to learn more.

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